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Testimonials
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The Event Coordinator is responsible for wedding and event
sales, pre-event support, and day-of support. The Event Coordinator must always
be pleasant, friendly, and helpful with a determination to assure Stone Mountain
Lodge excels in its responsibilities to the client and the event.
This person reports directly to the owners and coordinates
with the On-site Lodging Manager for lodging related support for events, and for
additional helpers for events.
This job requires a self motivated person who can work
independently both from their own home office and on site as needed. Their home
office must include an adequate personal computer and internet access.
Needed:
Full Time, year round, 40 hours per week, over time as needed.
Hours: Must work the start of all
wedding events, generally on weekends during the season.
Must work at least part of 1 weekend day year round for showings.
All other hours are self directed and flexible, but must support the
needs of sales, showings, walkthroughs, open houses and events.
Requirements:
- Wedding Event Experience
- Strong sales skills
- Highly motivated and able to work independently
- Strong interpersonal skills and professional
appearance
- Excellent Written and Verbal Communication
Skills
- High degree of organization and resourcefulness
- Computer Literate including e-mail, MS-Word,
Contact Management
- Some Management Experience
- College Degree a plus
- Must be able to work weekends
- 3 solid references
Sales Responsibilities
- Answering questions and responding to all
wedding event leads from the event phone and e-mail. This includes general
lead follow-up and scheduling of on-site showings.
- On-site appointments for key people (Bride,
Groom, Parents, Group Organizer, etc.) to show the facility, answer
additional questions and provide additional information.
- Close sales accepting deposit money and
providing an event contract. All event contracts must be signed by the Event
Coordinator and an Owner.
- All lead and booked event info is entered in the
system, completely and accurately. Calendars are kept updated at all times.
Pre-event Support
- Answer additional questions from key people,
caterers and other vendors, for booked events.
- Make sure balance of payment is received by due
date.
- Provide a pre-event on-site walk-through with
key people to understand the more detailed needs of the event.
- Schedule event support staff based on the event's
needs and coordinate with the Assistant Event Coordinator. This will generally need coordination with the On-Site Lodging
Manager for the assignment of Event Helpers.
- Advance set up of tables, chairs, electrical,
etc., for Event Tent, based on walkthrough. This will generally be done at
the time of clean-up of the previous event.
Day-of Support
- Oversee and work with the Assistant Event
Coordinator to assure the event goes as smooth as possible and all Day-of
Support Tasks are preformed in a timely manner.
- Greet key people and be available on site and
via the event phone.
- Assign event staff as needed to parking, moving
chairs, clean-up, etc.
- Greet Event Vendors, as necessary.
- Coordinate with On-site Lodging Manager, if
needed.
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